Privacy Policy.

Effective Date: 08.25.25

Last Updated: 08.25.25

1. Introduction

Power Partners Executive Search LLC ("we", "us", or "our") is committed to protecting the privacy and personal data of our clients, candidates, and website visitors. This Privacy Policy outlines how we collect, use, store, and share personal information in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA).

2. Information We Collect

We may collect and process the following categories of personal data:

  • Contact Information: Name, email address, phone number, mailing address.

  • Professional Information: Employment history, education, qualifications, skills, compensation details.

  • Identification Data: Passport or ID details (for travel or verification purposes).

  • Financial Information: Bank details (for expense reimbursements and billing).

  • Other Information: Immigration status, right-to-work documentation, references, and any other data voluntarily provided.

  • Business Development Data: Information about prospective clients, including company details, contact information, and engagement history.

  • Website Usage Data: Pages visited, time spent on site, referral sources, device type, browser type, and other analytics data collected via Squarespace’s built-in tools.

  • Communication Data: Information shared via email, video calls, and messaging platforms used for business purposes.

We collect this data directly from individuals, as well as from publicly available sources such as LinkedIn, company websites, and professional directories.

3. How We Collect Data

We collect personal data through:

  • Direct submissions (e.g., resumes, applications, emails).

  • Interviews and assessments.

  • Public sources (e.g., LinkedIn, company websites).

  • Third-party sources (e.g., references, background checks).

  • Client interactions and contracts.

4. Purpose of Data Processing

We process personal data to:

  • Identify and evaluate candidates for executive roles.

  • Communicate with clients and candidates.

  • Conduct background and reference checks.

  • Fulfill contractual obligations.

  • Improve our services and maintain records.

  • Support business development and outreach.

5. Legal Basis for Processing

We rely on the following legal bases:

  • Consent: When you voluntarily provide data, including when candidates are informed that their information may be shared with clients.

  • Contractual necessity: To fulfill agreements with clients or candidates.

  • Legitimate interest: For recruitment, business development, and operational purposes.

  • Legal obligation: To comply with applicable laws.

6. Data Sharing

We may share personal data with:

  • Clients seeking executive candidates.

  • Third-party service providers and platforms that support our business operations, including:

    • Ezekia for candidate and client data management.

    • QuickBooks for accounting and billing.

    • Microsoft for business administration.

    • Zoom for video conferencing.

    • Slack for internal communication.

    • Legal or regulatory authorities when required.

We ensure all third parties adhere to strict confidentiality and data protection standards.

7. International Data Transfers

Our client base is primarily in the United States. If data is transferred outside your jurisdiction, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses or equivalent mechanisms.

8. Data Retention

We retain personal data only as long as necessary for the purposes outlined or as required by law. You may request deletion of your data at any time by contacting info@powerpartnersUSA.com.

9. Your Rights

Depending on your location, you may have rights to:

  • Access your personal data.

  • Correct or update inaccurate data.

  • Request deletion of your data.

  • Object to or restrict processing.

  • Withdraw consent at any time.

To exercise these rights, please contact us at: info@powerpartnersUSA.com

10. Security Measures

We implement technical and organizational measures to protect personal data from unauthorized access, disclosure, alteration, or destruction. All third-party platforms we use to manage business operations and data are secured with two-factor authentication (2FA) to enhance account protection and access control.

11. Cookies and Analytics

We use Squarespace’s built-in analytics tools to understand how visitors interact with our website. This includes the use of cookies and similar technologies to collect data such as:
- Pages visited and time spent
- Referral sources
- Device and browser information
- Geographic location (approximate)

This information helps us improve our website and optimize our marketing efforts. By using our site, you consent to the use of these analytics tools. You can manage cookie preferences through your browser settings.

12. Third-Party Platforms and Service Providers

To support our operations and deliver our services effectively, we use several trusted third-party platforms. These providers may process limited personal data on our behalf and are selected for their compliance with applicable data protection laws and industry-standard security practices.

Candidate, Client, and Business Development Data Management:

  • Ezekia: A secure cloud-based platform used to manage candidate, client, and prospective client data, including contact details, employment history, compensation information, and engagement notes. View Ezekia’s Privacy Policy: https://www.ezekia.io/privacy-policy

Business Administration and Communication:

Accounting and Billing:

13. Updates to This Policy

We may update this Privacy Policy periodically. Changes will be posted on this page with an updated effective date.

14. Contact Us

If you have questions or concerns about this Privacy Policy or your personal data, please contact: info@powerpartnersUSA.com